Directly in Harvest
If you have a Harvest account, you are required to enter in all your hours directly into Harvest.
What if I can’t find the project? Ask Dawn Audano. Do not log your hours under any other project than what you have been told.
How do flat-price projects work? If you are working on a flat-price project, your project manager should tell you at the beginning of that project: [a] how many hours you have for full completion of the work and [b] when you can invoice your hours.
When do I need to log my hours by? Every Monday, Wednesday, and Friday, have your hours logged in Harvest. Most payrolls are run on Monday mornings, so you must have your hours finalized before then or else risk not getting paid for those hours until the following pay cycle. There are times where this cadence is changed. Dawn Audano will let you know via Slack in the #general channel when that will occur. Make sure to have all your hours logged by the end of the month so that we can properly invoice clients for hourly work and so that we can pull reports on the 1st of the month.
Tasks and descriptions: You should be told in Asana which task to log your hours under. If there isn’t one prescribed, please pick a generic bucket (one that starts with a ‘number’) based on the type of work you did. The description that you write is important as a number of our clients receive itemized invoices. Please write one to two sentences describing the work you performed when you log a task. These notes need to be acceptable if sent directly to a client as-is.
Invoice
If you are submitting invoices to get paid out, you must include:
- A line item for each task, quantity of hours, and the hourly rate from your contract
- A Grand Total line at the bottom
Invoices need to be sent to dawn@classiccity.com no later than Friday close of business.